Present: Selectmen - Chairman, George Rainier; Selectman, William Brooks; Selectman, Conrad Dumas
Administrative Assistant, Deb Davidson taking minutes
Department Heads:
6:30 – Departments – to review 2006 proposed budgets with the Selectmen –
Fire Dept. – Loren White – Chief White discussed the equipment replacement line is increased a small amount due to the need to replace some hoses; Building maintenance is increase a small amount to do some electrical work to keep the compressor wired for 220 amp.
Discussion of a warrant article for a used ambulance may be submitted for $50,000, he will know more before the end of November.
Chief White discussed the potential of a FEMA Grant that may be applied for. The grant is a 90/10 and would be used for the purpose of a new engine. The grant would be for $250,000, the fire department would be asking for $25,000 at town meeting for the match.
Molly Anfuso – Parks & Rec – Ms. Anfuso discussed the silver maple at the Mtg. House is rotting and needs to be removed. She has received a quote for $2,000, she did not put this figure into the 2006 budget, however it will need to be addressed within a year or two.
An increase in part-time hours for lifeguards during summer weekends; mileage increased a bit, grounds maintenance includes fertilization of the soccer field & common lawn. Anfuso stated the cost for the soccer field would be taken out of the revolving account for the fertilization, however she will be taking care of the library lawn fertilization, which will add 150.00 to the grounds maintenance
Peter Hopkins – Code Officer – The only increase is the cost of the codebooks – 2006 is the year to the code books need to be upgraded. The computer software & maintenance is included for firewall, anti virus, and support throughout the year.
Gail Smith – Librarian – Mrs. Smith reported nothing significant has changed. Administrative Assistant will provide the figures for the Waste Water Site to Mrs. Smith for hook up and use. Discussion of Road Agent being able to work on the hook up for the library, since it is a town property. Mr. Fox indicated he might need to rent a mini excavator for a few days. The dollar amount for maintenance & repairs for the library was discussed, nothing specific is earmarked for these funds, however you never know what might need repair throughout the year.
Brian Giammarino – Police Chief – The only changes are unanticipated expenses, dispatch is significantly increased and that particular expense is out of the towns control. He has checked with other dispatch services, Hillsborough County continues to be the best mutual aid for our communication services/dispatch. Gas is up due to increased prices. Cost of living 4.1 raise/merit raise was given to full time employees. The remainder of the budget has not changed.
Frank Pelkey - Recycling Supervisor – There are changes in the budget, one noticeable change is in the salary range, the reason for this is Mr. Pelkey is requesting full-time at the recycling center. He commented the need for full time is necessary; another item, which will need to be discussed, is having someone at the recycle center when he is baling. This is a safety issue, Mr. Pelkey would like to sit down and discuss this soon with the Board. Baling supplies increased, he needs to replace gaylords occasionally.
Mr. Pelkey reported he will have a couple warrant articles in 2006 – one for a trailer box for storage, approximately $1,800.00; another for $4,300.00 for paving, the dock will also need to be built.
Bob Marshall, Planning Board– Mr. Marshall reported the only increase is in the legal/professional services. They will be hiring a professional planner to help with implementing impact fees for the Town of Greenfield. Discussion of impact fees followed. They will do a study to see what improvements impact fees will affect. Based on what the feeling of town meeting was is what has prompted this request.
The Planning Board will be looking at some zoning ordinance changes to be voted on at town meeting.
Karen Day, ConCom Chair – Karen had asked about a map hanger to be purchased. Also, there are some programs that will be specifically earmarked for educational benefits in 2006 for the town. Ms. Day invited the Board of Selectmen to attend a meeting on November 16th with ConCom at the Mtg. House to discuss possible conservation lands.
Duffy Fox, Highway – The gas has increased however it will be offset by a decrease in grader payment. The drainage line is increased, as is electricity. Electricity is due to expected rate increase in January. No increases in wages wanted to hear what selectmen thought.
Fox stated he anticipates a warrant article for a F550 – the cost of this is $75,000 with equipment -
Appointments:
6:00 Upgrade to Muzzey Hill Road –
Mark Cilley, Rhonda Cilley, Ray Cilley, Chris Stewart, Road Agent, Duffy Fox; Engineer Mark Mozer – The Cilley’s met to discuss what steps are necessary to upgrade a Class VI Road to a Class V - Mr. Cilley stated he would like to upgrade the end of Muzzey Hill Road approximately 1100’. Mr. Cilley presented engineered drawings for review, the 1100 feet covers all of the Cilley property. The Cilley’s indicated they would like to subdivide upon completion of the upgrade to the road. The purpose of this meeting is strictly to discuss the process. The process is engineered drawings, Road Agent, Fox needs to approve the upgrade, a public hearing will be held. The Road Agent then oversees the project through to completion.. The road must sit for one year and then goes to town meeting
the following year for acceptance from the voters.
The Road Agent had two questions,
1. Would the land owners agree to take any of the westerly trees that would block sunlight or impede a plow wing?
2. Did the engineering of the culvert take into consideration future development of the easterly side?
Mr. Mozer stated that it did not take into consideration future growth. He could resize the piping for increased water in the future.
Selectman Dumas asked what the time frame the Cilley’s are looking at to move forward –
Cilley responded that upon approval they would begin as soon as possible – Mrs. Cilley asked if the Selectmen would consider allowing a waiver to not wait for the year
Selectman Rainier responded they haven’t done that in the past and he would defer to the road agent
Fox stated the engineer is really in the hot seat, Fox is the inspector only.
Chris Stewart asked if road is accepted could a warrant article be placed that a bond would be ordered or a written guarantee from the contractor be acceptable.
Selectman Dumas asked how much reconstruction is needed?
Mozer respnded it is really an old logging road, minimal reconstruction will be necessary
Width of the road was discussed – Fox stated that he believes 20’ is what is expected.
Selectmen will hold a public hearing to discuss this matter on Thursday - November 17th, at 6:30 pm. Mr. Stewart asked if he also could be considered for this hearing, Selectmen stated that he could. The public hearing will be to discuss 1100’ of upgrade to Muzzey Hill Road for the Cilley’s and 350’ of upgrade to Muzzey Hill Road for the Stewarts.
On – going matters:
Review Contract for Oak Park – This is on hold for this meeting
Church Lease – This is on hold for this meeting
WW Hookups – This is on hold for this meeting
Building Code Issues – Concers that have been brought before the Selectmen will remain as on-going matters until they are completely resolved. Those items are: Terry Flagg property, Pero property, Grant 2nd dwelling and Adams IV multiple vehicles.
Other Business:
Selectmen Approval –
· P/R & A/P – Selectmen approved a/p
· Invoices – Selectmen approved invoices for payment
· Minutes – Selectmen accepted 10/20/05 minutes as written
· Letters – There were no letters for approval
Other Items –
· Selectmen reviewed the 2006 budget – Copies will be sent to the Budget Committee next week.
· Follow up on last week items –
· SWRPC – Administrative Assistant was asked to contact SWRPC, Traffic Division and get the report for the traffic counter on Slip, Zephyr and both sides of Old Bennington Road. This will allow knowledge of average daily use.
· Selectmen were expecting the Tax Collector to attend the meeting, he was not at the meeting as he had said he would be. Financial Administration 2006 proposed budget has not yet been submitted.
With no further business, meeting adjourned at 8:45 p.m. The next scheduled Selectmen’s Meeting will be Thursday, November 3, 2005 at 5:45 pm.
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